Have a lot of task management app out there specifically designed to increase your productivity dramatically. However, you don’t always need a new app to stay on top of your tasks. Sometimes, a simple to-do list is enough.
If you believe in “the simpler the better”, then Google Tasks is the right choice for you. Since it’s built into Gmail and Google Calendar—two apps you’re probably already using—you don’t need to install and get used to it. Here’s everything you need to know about Google Tasks and how to get the most out of it.
What is Google Tasks?
Google Tasks is Google’s digital version of your handwritten to-do list. Imagine a digital checklist with all the tasks you need to get done, plus the ability to add text notes and reminders to it. In short, it’s Google Tasks.
Google Tasks vs. Google Keep
If you’re familiar with Google Keep, you might be wondering how different Google Tasks is. While Google Keep to-do lists may serve the same purpose, both Google apps cater to different users with different approaches to task management.
- A better option for users who spend more time working with Google Docs
- Great for people who like to visualize their tasks
- Allows you to add media files to your to-do list, as well as text, including images, web pages, transcriptions of your notes, and more
- Offers better integration with Gmail and Google Calendar
- A better choice for those who like minimalist design that won’t distract you from your task
- Allow text-only checklists
How to access Google Tasks
You can use Google Tasks in your browser, on your computer, and on your smartphone.
On your mobile device, you can download the dedicated Google Tasks app for iOS and Android. With Google Tasks on your smartphone, you can access your to-do list no matter where you are or what you’re doing.
On desktop, you can use Google Tasks in your browser. It is integrated into Gmail and Google Calendar. Since it’s a bit hidden in both apps, here’s how to access Google Tasks in Gmail and Google Calendar.
- Open Gmail or Google calendar in your browser.
- Sign in to your account.
- Find the sidebar on the right side of the screen and select Mission.
To view Google Tasks in full screen mode, you can install and use the free Google Chrome extension Full screen for Google Tasks. It opens Google Tasks in a new tab and lets you manage your tasks in full view.
How to use Google Tasks
Google Tasks has a minimalist design and a simple set of features. It allows you to create lists, add and remove tasks from them, add reminders, and share your work with other users.
How to add a Job to Google Jobs
To get started with Google Tasks, open the app in your browser or on your smartphone.
Option One more quest and enter your task title. You can also add notes to your tasks in Details. To save your work, tap enter Key. You can come back and edit your work later.
If it’s a large task that you want to break down into smaller chunks, choose Open menu to the right of your quest, then select One more side quest. You can add as many side quests to your quest as you like.
How to add Google Tasks to your Google Calendar
Your Google Tasks are automatically synced with Gmail and Google Calendar. For your work to appear in Google Calendar, you need to add the date and time when creating or editing the job.
Select the mission, then select Date and time when you need to complete the task. Refresh the page and you’ll see the task appear in Google Calendar at the interval you selected.
When you add a date and time, you can set your task to repeat daily, weekly, monthly, or yearly. To create a recurring task in Google Tasks, follow the link One more quest > Date and time > Say again. Choose a time period for your recurring task and choose Okay.
Tasks automatically appear in Google Calendar, even if you’ve opened Google Tasks with Gmail, the mobile app, or a Chrome extension.
How to organize your work
Once you’ve added a few titles to your to-do list in Google Tasks, you can start organizing them. Google Tasks allows you to create multiple lists for different projects.
To create a new task list, open Google Tasks and open the drop-down menu below My duty. Then choose Create a new list.
Another way to organize your tasks is to move them around to make sure you remember which tasks you need to complete first. Rearranging your tasks inside a Google Task list is simple. Select a task and drag it up or down. If you decide to change the order of quests that have side quests in them, you can do that too.
You can also make side quests independent tasks by dragging them to the main tasks list.
If you need to see upcoming missions first, you can do so by tuning Sorted by install on Google Tasks.
Option Than > Sorted by > Day to sort your tasks by completion date, with the latest tasks displayed at the top. To return to the original order, select Than > Sorted by > My order.
How to Add Reminders to Google Tasks
Because Google Tasks automatically adds tasks to your Google Calendar, you’ll receive email notifications just like a normal calendar event.
If you are using Remind in Google Calendar and have now also started using Google Tasks, it’s a good idea to keep them in the same place for convenience.
You can easily import your Calendar Reminders into Google Tasks by following the link Google Tasks > My duty (or other task list)> Than (three vertical dots on the right side)> Copy a reminder to To-dos.
You’ll see a confirmation box asking if you want to enter the Reminder into the To-do. Option Continue > Enter a reminder.
You can then choose to keep the reminders in your Google Tasks and Google Calendar, or delete them from your Calendar once they’ve been copied.
Create and share your Google jobs
There is no built-in option to share your to-do list in Google Tasks, but you can do it using TasksBoard application.
TasksBoard is a desktop application for Google Tasks that allows you to view your Google Tasks list as a to-do board, export your list to a Google Spreadsheet, and share your to-do list with others. other.
Have you used Google Tasks before? If not, what is your task management app and what made you choose it? Share your experience with the task manager in the comments below.